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Standing Committees
On this page you will find the agendas and minutes for all of the standing committees:
Administration and Finance, Community Services, Planning and Works, Budget, Audit, Economic Development and Promotion, Library, Licensing and Retail and Trees By-law Exemption.
For Archived Agendas & Minutes click here.
Administration & Finance Committee
2012
|
Meeting Date |
Time |
Comments |
Agenda |
Minutes |
|
May 8, 2012 |
11:00 a.m. |
Following P&W | ||
|
April 17, 2012 |
10:45 a.m. |
Following P&W | ||
|
March 20, 2012 |
10:15 a.m. |
Following P&W | ||
|
Febraury 28, 2012 |
10:45 a.m. |
Following P&W | ||
|
January 31, 2012 |
11:30 a.m. |
Following P&W | ||
|
January 10, 2012 |
11:00 a.m. |
Following Closed |
2011
|
Meeting Date |
Time |
Comments |
Agenda |
Minutes |
|
December 6, 2011 |
10:45 a.m. |
Following CS | ||
|
November 8, 2011 |
10:15 a.m. |
Following Closed | ||
|
October 18, 2011 |
11:30 a.m. |
Following Closed | ||
|
September 27, 2011 |
11:30 a.m. |
Following Closed | ||
|
September 6, 2011 |
10:00 a.m. |
Following P&W | ||
|
August 16, 2011 |
11:00 a.m. |
Following Closed | ||
|
June 21, 2011 |
11:30 a.m. |
Following Closed | ||
|
June 7, 2011 |
11:00 a.m. |
Following Closed | ||
|
May 24, 2011 |
11:00 a.m. |
Following Closed | ||
|
May 3, 2011 |
11:00 a.m. |
Following Closed | ||
|
April 12, 2011 |
11:30 a.m. |
Following Closed | ||
|
March 8, 2011 |
11:15 a.m. |
Following P&W | ||
|
February 15, 2011 |
11:30 a.m. |
Following P&W | ||
|
January 25, 2011 |
11:00 a.m. |
Following Closed | ||
|
January 11, 2011 |
11:30 a.m. |
Following P&W |
This Administration and Finance Committee is responsible for considering and reporting on all matters of administrative and financial importance referred to it by Council, other Standing Committees, the Chief Administrative Officer, the Commissioner of Human Resources, the Chief Financial Officer, the Commissioner of Corporate Resources, the Regional Solicitor and the Director of Council & Administrative Services/Regional Clerk.Such matters would include policies relating to the function of the Finance Department including borrowing and investments, risk management, financial reporting, purchasing, tax policy, grants and budgetary procedures; policies related to the Human Resources Department including recruitment and staffing, employee relations and compensation and training and development; and administrative and legal matters arising from the Corporate Resources Department, including facilities management, fleet maintenance, information technology services, corporate records and archives. The Committee is also the designated Head under the provision of the Municipal Freedom of Information and Protection of Privacy Act with the day-to-day decision-making responsibility delegated by by-law to the Director of Council & Administrative Services/Regional Clerk.
Staff Contact:Michael Grivicic, Council/Committee Support Specialist, 519-575-4493
Members: All Members of Regional Council
Chair: T. Galloway
Vice Chair: C. Zehr
Community Services Committee
2012
|
Meeting Date |
Time |
Comments |
Agenda |
Minutes |
|
May 8, 2012 |
1:00 p.m. |
n/a | ||
|
April 17, 2012 |
11:15 a.m. |
Note time change | ||
|
March 20, 2012 |
9:00 a.m. |
Note time change | ||
|
February 28, 2012 |
1:00 p.m. |
N/A | ||
|
January 31, 2012 |
1:00 p.m. |
N/A | ||
|
January 10, 2012 |
1:00 p.m. |
Note time change |
2011
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
December 6, 2011 |
9:00 a.m. |
N/A | ||
|
November 8, 2011 |
9:00 a.m. |
N/A | ||
|
October 18, 2011 |
9:00 a.m. |
N/A | ||
|
September 27, 2011 |
9:00 a.m. |
N/A | ||
|
September 6, 2011 |
N/A |
Meeting Cancelled |
N/A |
N/A |
|
August 16, 2011 |
9:00 a.m. |
Note time change | ||
|
June 21, 2011 |
1:00 p.m. |
N/A | ||
|
June 7, 2011 |
1:00 p.m. |
N/A | ||
|
May 24, 2011 |
1:00 p.m. |
N/A | ||
|
May 3, 2011 |
1:00 p.m. |
N/A | ||
|
April 12, 2011 |
1:00 p.m. |
N/A | ||
|
March 8, 2011 |
1:00 p.m. |
N/A | ||
|
February 15, 2011 |
1:00 p.m. |
N/A | ||
|
January 25, 2011 |
1:00 p.m. |
N/A | ||
|
January 11, 2011 |
1:00 p.m. |
N/A |
The Community Services Committee is responsible for recommending policy regarding the operations of the Public Health Department including Central Resources, Child and Family Health, Health Protection and Investigation, Infectious Diseases, Dental and Sexual Health, Healthy Living, Planning and Promotion, Emergency Medical Services, Epidemiology and Health Analysis; regarding the operation of Social Services including Social Planning, Policy and Program Administration, Community Support Services - Seniors' Services, Children's Services and Employment and Income Support and the operation of Planning Housing and Community services including Social Housing, Joseph Schneider Haus, Doon Heritage Crossroads, Waterloo Region Museum and the McDougall Cottage.
Staff Contact: Stevie Natolochny, Council/Committee Support Specialist, 519-575-4450
Members: All Members of Regional Council
Chair:S. Strickland
Vice Chair: J. Mitchell
Planning and Works Committee
2012
|
Meeting Date |
Time |
Comments |
Agenda |
Minutes |
|
May 8, 2012 |
9:00 a.m. |
N/A | ||
|
April 17, 2012 |
8:45 a.m. |
Note Time Change | ||
|
March 20, 2012 |
10:45 a.m. |
Note Time Change | ||
|
February 28, 2012 |
9:00 a.m. |
N/A | ||
|
February 7, 2012 |
6:00 p.m. |
RT Procurement | ||
|
January 31, 2012 |
2:00 p.m. |
RT Procurement Briefing | ||
|
January 31, 2012 |
9:15 a.m. (Time Approx.) |
Regular Meeting | ||
|
January 31, 2012 |
9:00 a.m. |
Public Meeting | ||
|
January 10, 2012 |
9:00 a.m. |
Note Time Change |
2011
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
December 6, 2011 |
1:00 p.m. |
N/A | ||
|
November 8, 2011 |
12:30 p.m. |
Note Time Change | ||
|
October 18, 2011 |
1:00 p.m. |
N/A | ||
|
September 27, 2011 |
1:00 p.m. |
N/A | ||
|
September 6, 2011 |
9:00 a.m. |
Note Time Change | ||
|
August 16, 2011 |
1:00 p.m. |
Note Time Change | ||
|
June 21, 2011 |
9:00 a.m. |
N/A | ||
|
June 7, 2011 |
9:00 a.m. |
N/A | ||
|
June 1, 2011 |
6:00 p.m. |
Public Input | ||
|
May 31, 2011 |
6:00 p.m. |
Public Input | ||
|
May 24, 2011 |
9:00 a.m. |
N/A | ||
|
May 3, 2011 |
9:00 a.m. |
N/A | ||
|
April 12, 2011 |
9:00 a.m. |
N/A | ||
|
March 8, 2011 |
7:00 p.m. |
Public Input re: Weber Street | ||
|
March 8, 2011 |
9:15 a.m. |
Note time change | ||
|
March 8, 2011 |
9:00 a.m. |
Public Input re: Greenlands | ||
|
February 15, 2011 |
9:15 a.m. |
Note time change | ||
|
January 25, 2011 |
9:00 a.m. |
N/A | ||
|
January 11, 2011 |
9:30 a.m. |
Note time change |
Staff Contact: Jessica Reid, Council/Committee Support Specialist, 519-575-4732
Members: All Members of Regional Council
Chair: J. Wideman
Vice Chair: G. Lorentz
Budget Committee
2012
|
Meeting Date |
Time |
Comments |
Agenda |
Minutes |
|
January 18, 2012 |
3:00 p.m. |
|
2011
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
December 14, 2011 |
6:00 p.m. |
Public Input | ||
|
December 14, 2011 |
2:00 p.m. |
N/A | ||
|
November 16, 2011 |
1:00 p.m. |
N/A | ||
|
November 16, 2011 |
6:00 p.m. |
Public Input | ||
|
October 26, 2011 |
4:00 p.m. |
N/A | ||
|
March 23, 2011 |
3:00 p.m. |
N/A | ||
|
February 23, 2011 |
6:00 p.m. |
Public Input | ||
|
February 23, 2011 |
1:00 p.m. |
N/A | ||
|
February 2, 2011 |
6:00 p.m. |
Public Input | ||
|
February 2, 2011 |
3-5 p.m. |
Note time start | ||
|
January 19, 2011 |
3-6 p.m. |
N/A |
The Budget Committee discusses budget issues and concerns and approves the Regional Budget annually.
Staff Contact: Michael Grivicic, Council/Committee Support Specialist, 519-575-4493
Members: All Members of Regional Council
Chair: T. Galloway
Vice Chair: C. Zehr
Audit Committee
2012
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
February 28, 2012 |
2:30 p.m. |
Following CS |
2011
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
December 12, 2011 |
5:00 p.m. |
N/A | ||
|
August 25, 2011 |
4:00 p.m. |
N/A | ||
|
February 14, 2011 |
3:30 p.m. |
N/A |
The Audit Committee was established to monitor the effectiveness and efficiency of Regional programs.The Committee focuses on corporate accountability by reviewing/directing the following:
-
Financial statement audit planning, including presentation from the External Auditor
-
Receipt of the Annual Financial Statements and Management Letter
-
Approve the Internal Audit Plan
-
Review of individual Internal Audit reports
-
Review of Program Review reports
-
Monitor the progress of the Implementation of Tangible Capital Asset Accounting
-
Receive/initiate Special Audits
Staff Contact: Michael Grivicic, Council/Committee Support Specialist, 519-575-4493
Members: Chair and Vice Chair of the Administration and Finance Committee (T. Galloway & C. Zehr), Chair of the Planning and Works Committee (J. Wideman), Chair of the Community Services Committee (S. Strickland), Regional Chair (ex-officio) (K. Seiling)
Chair: T. Galloway
Vice Chair: C. Zehr
Economic Development and Promotion Committee
2012
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
May 16, 2012 |
4:30 p.m. |
|
Minutes | |
|
February 8, 2012 |
5:30 p.m. |
|
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
October 18, 2011 |
Following CS |
N/A | ||
|
June 21, 2011 |
Following CS |
N/A |
The Regional Municipality of Waterloo Act gives Council the authority to promote the Region and undertake initiatives to carry out that promotion.The Economic Development and Promotion Committee is appointed by the Regional Chair and is composed of six Regional Councillors and the Regional Chair. The Committee meets as required to deal with issues of Regional economic development, and general promotion and communication activities related to Regional programs and objectives. This has included planning for the Sesquicentennial celebrations, consideration of tourism proposals, funding for CTT, financial or in-kind support of major events, and certain grants requests.
Staff Contact: Lee Ann Wetzel, Manager, Council & Administrative Services/Deputy Clerk, 519-575-4410
Members: L. Armstrong, D. Craig, T. Galloway, S. Strickland, J. Wideman and K. Seiling
Chair: T. Galloway
Library Committee
2012
|
Meeting Date |
Time |
Comments |
Agenda |
Minutes |
|
March 20, 2012 |
12:30 p.m. |
Following Committees |
2011
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
December 6, 2011 |
3:00 p.m. |
Following Committees | ||
|
September 27, 2011 |
3:00 p.m. |
Following Committees | ||
|
May 3, 2011 |
2:30 p.m. |
Following Committees | ||
|
February 15, 2011 |
2:30 p.m. |
Following Committees |
The Library Committee is composed of the four Township Mayors representing the rural municipalities of the Region. The Committee is responsible for making recommendations to Council on policy formulation, administrative organization, and budget for the operation of ten (10) branch libraries and the delivery of library services to rural residents.
Meetings are held at the call of the chair.
Staff Contact: Stevie Natolochny, Council/Committee Support Specialist, 519-575-4450
Members: L. Armstrong, T. Cowan, R. Deutschmann, R. Kelterborn and K. Seiling
Chair: T. Cowan
Vice Chair: R. Kelterborn
Licensing and Retail Committee
2012
|
Meeting Date |
Time |
Comments |
Agenda |
Minutes |
|
May 8, 2012 |
5:00 p.m. |
|
2011
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
December 6, 2011 |
5:00 p.m. |
| ||
|
September 19, 2011 |
6:00 p.m. |
| ||
|
May 30, 2011 |
3:30 p.m. |
|
The Licensing and Retail Committee is composed of six Regional Councillors and the Regional Chair.The main function of the Region's licensing authority is to provide consumer protection, public safety and nuisance control. This Committee exercises delegated authority form Regional Council regarding Region-wide licensing and inspections of taxis, limousines, second-hand shops, salvage yards and special transportation services and recommend licensing approvals, revocations, suspensions and policy to Regional Council. It is also responsible for enforcing regulations under certain Provincial Legislation and Regional By-laws, e.g. Retail Business Holidays Act, Weed Act, Highway Traffic Act (Red Light Camera) and Regional By-laws for Smoking, Landfill, Garbage Collection, Election Signs, Tree and Water Use
Meetings are held at the call of the Chair.
Staff Contact: Marty Sawdon, Administrator, Licensing and Enforcement Services, 519-575-4040
Members:L. Armstrong, D. Craig, G. Lorentz, J. Mitchell, J. Wideman and K. Seiling
Chair: G. Lorentz
Vice Chair: L. Armstrong
Trees By-law Exception Committee
|
Meeting Date |
Time |
Comments |
Agendas |
Minutes |
|
N/A |
N/A |
N/A |
N/A |
N/A |
The Trees By-law Exception Committee consists of six Regional Councillors who hear applications from woodlot owners seeking to remove trees otherwise protected from cutting.It makes recommendations to Council whether such exceptions to the By-law should be granted and if subject to conditions. The Tree Cutting By-law is enacted pursuant to the Forestry Act.
Staff Contact:Marty Sawdon, Administrator, Licensing and Enforcement Services, 519-575-4040
Members:L. Armstrong, T. Cowan, R. Deutschmann, J. Haalboom, R. Kelterborn, J. Wideman and K. Seiling
Chair: T. Cowan
Vice Chair: R. Kelterborn
